TOWN OF PEMBROKE	DPW Commissioners
DEPARTMENT OF PUBLIC WORKS
100 CENTER STREET	James Kilcommons - Chair
PEMBROKE, MASSACHUSETTS 02359	Paul Whitman - V. Chair
781-709-1425 fax 781-293-2964 781-709-1426	Ben Bastianelli-Clerk
Divisions: Cemetery Parks & Commons Highway Tree Water

DPW COMMISSIONERS MEETING

December 1, 2010

The meeting began at 4:30 p.m.

Present were Bob Demers, Gene Fulmine, Paul Whitman, Ben Bastianelli and Tom Irving.

Jim Kilcommons not in attendance. Leah Stanton from Weston & Sampson joined the meeting shortly after the meeting began.

Payroll and Warrants signed by the Commissioners. Minutes from November 15 and 22^nd were signed by the Commissioners.

　

Monroe Street Pit:

It was motioned by Ben Bastianelli to award the crushing and transporting of material for the Monroe Street Pit to Plymouth County Paving. Seconded by Paul.

　

DEP Permitting for Monroe Street:

DEP signed by permit today Gene mentioned. The sweepings may be out within a week Gene stated. Crushing than can begin for the Monroe Street Pit.

　

Gatra Parking Area:

It was suggested by Paul that one of the parking areas for Gatra be at the Monroe Street Pit. Perhaps the area could be compacted down. The area would have to be plowed and sanded and salted. Ben is in agreement on this. Perhaps a small area could be paved for safety sake. It was suggested to send a letter to Hilary Wilson to use the Monroe Street Pit as an alternative location for parking for Gatra instead of the ballfield on Mattakeesett Street. It was also suggested to cc to the Selectmen. Ben again stated to Paul that this was a very good idea.

　

　

　

Leah Stanton/Weston & Sampson

1. Tank Maintenance Contract:

Leah explained the Tank Maintenance Contract that she submitted to Gene. She explained that it has to go to bid. She wishes to target one tank at a time – one per year. Leah suggests an active mixing system for Pembroke also. Leah explained that another company has come before the DPW and suggested a very expensive program that she feels is not necessary for us. Weston & Sampson put together a plan for us for the first 3 years of the program. $125,000.00 is budgeted for this program Gene stated.

The mixing system is between $30,000 and $50,000 to put in. We will need to budget appropriately for this to be done. The specs will include the mixing systems. The contract before the Commissioners is for $23,500.00 to put everything together, put it out to bid and to oversee the first year of construction. All the tanks were discussed.

Gene feels that he wishes to target Oak Street because we know that tank has the most problem with iron and manganese. Leah explained what each station does and produces to the Commissioners. More discussion continued.

2. Swanberg Property/Pleasant Street:

Paul asked if it would be feasible to purchase this land for another well area because of the need of more water in that area. Leah explained there are restrictions on placing a well at Pleasant Street even though it is in another aquifer.

Paul asked Leah if we purchased this property could we put a reservoir on this property. This would be used for surface water emergency water supply. Paul mentioned that the material in this area would pay for most of the cost of the purchase. Leah mentioned that surface water has different licensing and we would need to have employees with those specific licensing. This type of system needs to be manned 24 hours per day also. More discussion continued regarding recharging, etc. The costs for this would be prohibitive Leah stated.

Leah doesn’t feel that the water supply in the Swanberg property will ever be a revenue source for us. She feels that by far we will spend more money treating it, building it, turning it into a water supply than it will ever be worth to us.

Leah mentioned that we could do the same thing in North Pembroke without putting a well field up there. We could put in more pipelines, put in more tanks, etc. Leah is pretty sure that the Swanberg area is a 200 to 300 GPM well source. It would be like Station 1. Ben asks with this information does it make any sense to investigate it and be able to produce 200 GPM in that area and all that is needed to be done. Is it more feasible to run pipe and run water up there. Leah states that area will need a treatment station also.

Ben Bastianelli feels that overall the purchase of Swanberg property would not be useful for a future water supply, but he feels, just like Paul, that perhaps could be purchased with other departments in Town for other uses as Gene does.

Leah feels that a larger tank in North Pembroke would be the best solution. Ben feels that this is the best solution at this point in time.

3. Center Street Property:

Leah states that this area is already permitted and it may need to be renewed.

4. Edgewood Bogs:

This is another site that is in another aquifer. This is already permitted also. This would only need chemical addition.

5. Station 4:

Residuals – lagoons

Leah feels that this needs to be fixed. This is a specification document that needs to go to bid for restructuring lagoon, trim, cleaning, overflow basin, get rid of residuals, and test residuals. A long term plan needs to be developed for this and also for standard operating procedures. This has a cost of $5,000.00.

The Commissioners will further discuss these contracts.

6. Tall Pines:

Gene mentioned that we wish to incorporate drainage to get these roads accepted by the Town. Discussion continued. Ben feels that some of these roads will never be accepted. Gene states that we have developed a list of possible acceptances by the Planning Board. Gene knows that there are roads that will never be accepted.

Discussion continued.

Ben feels that a plan for these areas need to be developed. Gene states a Master Plan

needs to be developed. Gene will continue to update water/drainage/pavement priority

list for Bonney Street area/Littlebrook/High Ave.-Stetson Heights area. Commissioners

feel that they are trying to restructure plans for the DPW. All in agreement. Leah is also

agreement.

Master Plan Development:

Ben feels that we have to be proactive instead of reactive for the DPW. We have to develop plans for the Water Dept., Highway Dept., Cemetery, and Tree Dept.

The DPW Commissioners thanked Leah for all her assistance.

　

Letters of Consideration:

1. 207 Pelham Street:

The customer had a leak and had it repaired before the technicians came out to look at the property. The Commissioners wish to average the bill for this customer. They wish to reduce the bill to $180.00. A letter will be sent to the customer with an adjusted bill.

2. 252 Edgewater Drive:

The Commissioners denied this consideration as the customer had his irrigation on Town Water. In the Rules and Regulations of the Dept. it is illegal to do so. A letter will be sent to the customer.

3. 194 Hobomock Street:

The Commissioners reviewed this request and the customer has replaced the water line. It was decided to average the bill for this customer. A letter will be sent with an adjusted bill.

4. Mattakeesett Street Barn:

There was a hydrant leak at the Barn. The Commissioners abated this in full. Abatement done.

Mill Street:

Four people were contacted by Gene for bids. This needed solicitation. The bid opened on Tuesday, December 7, 2010. The work should be completed by the 15^th of December.

School Snow Removal:

Gene stated that he and Rose are working on this to get figures for labor costs.

Other figures have been done already. Discussion continued.

SCADA System:

The system has crashed Gene mentioned. Computers are already ordered. The cost of the software package is $9249.90.

Respectfully submitted,

Janet Fahey

Secretary

__________________________

DPW Commissioners