Town of Pembroke
300th Anniversary Committee Meeting
AGENDA
Town Incorporated March 21, 1712
Tuesday, September 15, 2009
Meeting at the Pembroke Country Club
Refreshments served by the Pembroke Country Club
The next meeting of the 300th Anniversary Committee Meeting will be October 20, 2009 at 7 p.m. at the Pembroke Country Club. Please look for sign when you arrive for meeting area.
1. Members present: Bill Boulter, Lew Stone, Kyle Hurney, Art Egerton, Deborah Wall, Laura MacLeod, Kathy McIver, Karen Proctor, John Proctor, Kathleen Keegan, Diana Seltsam, Bob Dorsey, Linda Osborne, and Janet Fahey.
2. Meeting began at 7:10 p.m.
3. Bill opened the meeting. Minutes were read and accepted from August 18, 2009 meeting. Seconded by all.
4. Reports from Officer, Boards and Committees:
Chairman Willard Boulter present
Vice Chairman Lew Stone present no report
Treasurer Madeline Block absent no report
Secretary Janet Fahey present
5. The Chairman reported that the Town has given the 300th Anniversary Committee
$5000.00 for initial funding. The Committee has purchased the sign for the
meetings that cost $84.45. We have the remainder of $4915.55 in our budget.
6. Reports from Committees:
Booklet Committee Libby Bates no report
Ball Committee Rose Egerton no report
Web Site Committee Deborah Wall
Deborah feels a calendar of events would be useful for the web site. It was mentioned that the events, once set, could also be googled. The tentative dates for events in 2012 were discussed and the calendar gone over for the year 2012. Kathleen Keegan brought up that a website domain could be purchased for $8.00 per year. It was established that the domain could be called Pembroke 300th Anniversary. This was unanimously voted on.
Research Committee Karen Proctor no report
Karen mentioned that there is a sister city booklet for anyone interested in taking on this project. Karen presently has this, but does not feel that she is able to take this on also.
Parade Committee Jeff Kavanah no report
The parade is tentatively set for September 23, 2012.
Herring Run Road Race no report
North River Road Race
Producer Kyle Harney
Kyle brought up ideas that limited edition prints of various historical locations in
Town could be sold, perhaps with a silent auction at the opening event in January,
2012. Before this prints could be sold to help raise funds for the 300th Anniversary.
Perhaps the local access channel could be utilized for fundraising. Bill suggested that
The 300th Meetings could be on cable.
Printing Shawn Hennigan no report
Public Relations Kathleen Keegan
Kathleen submitted marketing information for the committee to go over. Bill
mentioned that he has a list of local businessmen he can give her for donations,
sponsoring, etc. Kathleen feels that her submission tonight would be a springboard
for the committee. Bill mentioned that there will soon be a Town Meeting and that
perhaps we, as a committee, can utilize that also. Perhaps we could have a table at
Town Meeting. Discussion continued.
A booklet with the sponsorship and donation listing could be made up with the local
businesses in it. This could also be something that could be distributed at meetings
throughout town.
Fundraising no report
Linda Osborne stated that she is interested in being on this committee. Kyle Harney
stated that he will also be on this committee. Neither wishes to chair this.
Aviation Richard Farrara no report
Police Tactical Unit Chris Wyman no report
Colonial Encampment Rick Janhola no report
Catering David Crest no report
Kick-off Event Rose Egerton/Clair Walsh no report
Jewelry Michael Kirby no report
Historical House Tour no report
Calendar of Events no report
Pembroke Wine no report
Pembroke Plates, Coins no report
Student School Pins Bill Boulter
Bill met with School Supt. and spoke about the school children’s involvement
for the 300th. He will have more information for us later.
Bill also stated that the Marching Band at the High School can be involved with the
300th celebration whenever possible.
Bill mentioned perhaps floats, art instruction for the logo will also be mentioned to the
school children by Frank Hackett.
Logo Mary Ann Simmons no report
One submission has been entered so far. This was emailed with the August notes.
Rockland Trust Nancy Kindregan no report
They would be interested in selling the pewter plates when available. Bill thought
it would be a good idea to involve all the banks in Town for this.
Fireworks Bob Dorsey
Bob brought up the idea of having the fireworks with the Carnival that he is planning.
Carnival Bob Dorsey
Bob is looking into a site for the Carnival. Different sites were discussed. He feels that
3-5 days for this event would be good. He feels this would be good to have before
2012 as a fundraiser. He will bring more info later on the sites.
Town Sign Bill Boulter
Bill is contacting Sunrise Systems regarding a sign. This would be something that
would be donated by the 300th Committee to the Town.
Monthly Newsletter no report
There is no chair for this committee as yet. Deborah Wall will put something together
for Janet to email.
Regular Town Events
It was mentioned that the regular town event committees need to be contacted in order
to make sure of dates, etc., so we do not conflict in dates with these other committees.
Religious Activities no report
It was mentioned that all the churches need to be contacted to make sure we involve
them in all our events, whenever possible. Janet will contact the Bryantville UMC and
it was stated that Claire Walsh will contact First Church in town.
Calendars
Bob Dorsey is looking into this for us. He will update as soon as possible.
7. New Business:
Bill feels after the logo project is complete, the next priority is fundraising. We will have to concentrate on the pins, plates, etc. This will help the Committee run the different events we wish to have. Without this, we will not be able to complete what we wish to do.
Meeting adjourned at 8:30 p.m
Respectfully submitted,
Janet Fahey, Secretary