MINUTES OF THE SELECTMEN’S MEETING

PRESENT: Terry H. Finnegan (Chairman), Donal P. Anderson (Vice-Chairman), Hilary P. Wilson (Clerk), Arthur P. Boyle, Jr. (Selectman), Willard J. Boulter, Jr.(Selectman), Edwin Thorne, (Town Administrator), DPW Commissioners: Kevin Crowley (Chairman),Henry Daggett (Vice-Chair), James Kilcommons,(Clerk) Eugene Fulmine Jr. (Director-DPW), Robert Demers (Assistant Director-DPW), Janet Fahey (Secretary-DPW), members of the press and others.

The Chairman opened the meeting at 6:35.p.m.

The DPW Commissioners, the Director and Assistant Director were present to discuss snow and ice removal and the annual deficit it that regard. Ms. Finnegan praised the DPW for the excellent job they do in clearing the town’s roads during winter storms.

The question for discussion was could the job be done without compromising safety in a less expensive manner? Mr. Fulmine detailed the process used by the DPW regarding snow removal. 1. A liquid band is spread on the roads to help activated the salt when it is applied with sand in step 2. Step 3 is the actual plowing. The private contractors start the plowing while the DPW trucks are having the plows put on. Then they join the effort. It was pointed out that the private contractors do not salt or sand and they do not receive a minimum fee to come out. They are paid for the work they do. The major factor in the overall expense of ice and snow removal are the products used: salt, sand, and liquid band whose costs have risen dramatically. Attachment #1 for the file a copy of Mr. Fulmine’s memo on the costs for past storms.

Mr. Anderson asked if Question #1 passed are there roads that would be left out? It was the feeling of the DPW that all the roads have to be done except for unaccepted roads with less than four houses on them and there are very few of those. It was also noted that the schools account for 31-34% of the cost and there is no reimbursement for those costs from the school department

A discussion on the MTBE settlement was put off to a later meeting.

The Chairman opened the televised portion of the meeting with the Pledge of Allegiance.

BOY SCOUTS – FOOD DRIVE:

Members representing Pembroke Boy Scout Troops 43 & 105 and Packs 43 & 105 were present to request permission to conduct a food drive to benefit the food pantry. The scouts will attach bags to the residential mail boxes on Saturday 11-08-08 and collect them on Saturday 11-15-08 between 9a.m. and noon. Last year they gathered between 3400 & 4000 pounds of food. Mr. Boyle moved permission to allow the scouts to conducted the food drive, seconded by Mr. Boulter. Unanimously voted. Attachment #2 for the file Announcement

MINUTES OF 10-27-08:

Ms. Finnegan noted a correction on page two and Mr. Anderson noted a correction on

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page four. Mr. Boyle moved approval of the Minutes as amended, seconded by Mr. Anderson. Unanimously voted.

RECREATION COMMISSION:

Mr. Anderson moved the appointment of Matthew Newman and Tom Drummond to the Recreation Commission with terms to expire June 2011, seconded by Mr. Boyle. Unanimously voted.

ANNOUNCEMENT:

Mr. Anderson announced the raffle of an official autographed Tom Brady football the proceeds from which will benefit the skate park. The tickets are $2.00 each and can obtained from the recreations department.(781-293-3249) The drawing will be held on December7, 2008.

HIRING FREEZE:

Ms. Finnegan read a statement regarding a hiring freeze. The letter was a copy of the one Norwell issued when that town recently put a hiring freeze in place. Ms. Finnegan expressed the unfairness of hiring someone only to have to lay them off. As the Norwell freeze covers a lot of employees the Chair wanted a review by town council. Mr. Anderson moved, seconded by Mr. Boyle, to adopt Norwell’s letter/freeze subject to the approval of council on the wording. Unanimously voted.

LIEUTENANT’S PROMOTIONAL EXAM:

Chief Ohrenberger was present to discuss this matter. He indicated that the promotional exams for both lieutenants and sergeants were held on 10-18-08 and the marks are expected to be out in mid January 2009. Both the Chief and Mr. Thorne would like to use Badge Quest again for the assessment center. They were both pleased with Badge Quest’s handling of the chief’s test last year. The Chief indicated that 4 people took the lieutenant’s exam and 8 took the sergeant’s test. Chief Ohrenberger pointed out that cost and the number of candidates who qualify for the lieutenant’s position will determine wether it will be a one or two day exercise. In response to a question he indicated that his plan now calls for only one lieutenant at this time due to financial constraints. As the exam results stand for two years he could, funds permitting ,add an addition lieutenant later. Mr. Boulter asked if the Chief would recommend the top candidate? The Chairman pointed out that the Board and the Chief have the discretion to make the appointment.

REGIONAL DISPATCH CENTER:

It was pointed out that four towns now have a regional dispatch center: Hingham, Hull, Cohassett, and Norwell. Mr. Thorne pointed out that the towns in question have civilian dispatchers. Chief Ohrenberger would have to look at the matter and see if there’s a cost benefit to Pembroke. The towns in question dispatch both police and fire and they got a grant to put it together. If you only regionalised the police the savings would be less than if you included fire. In the future changing to civilian dispatchers for both services might be cost effective. This is a

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matter he’d like to study further. He further noted that there is pressure to regionalize services today based on cost savings and the fact Verizon which covers these centers would have less to monitor.

Ms. Finnegan asked what problems might come from a regional center? Mr. Boulter pointed out the Barnstable County does regional dispatch and received grants to do it. Chief Ohrenberger again stressed that he hasn’t look into the matter and will do so and report back to the board. Mr. Anderson recommended that Fire Chief Neenan be included in this discussion. The Chair asked that this discussion be put on the agenda for the 2^nd Monday in February 2009 meeting.

CONTRACT DISCUSSION:

Mr. Anderson asked Mr. Boyle as liaison to the school committee did he have a vote in the contract negotiations? Mr. Boyle indicated that he did. He agreed with Mr. Anderson that the process used there might be helpful for town negotiations. He’ll update the board on 11-17-08.

EXECUTIVE SESSION:

Mr. Boyle moved, seconded by Mr. Anderson to go into Executive Session to discuss litigations and a contract returning to public session only to adjourn. Roll Call:Wilson (yes),Anderson (yes) Boulter (yes), Boyle (yes) Finnegan (yes)

Prepared by Clerk, Hilary P. Wilson