MINUTES OF THE SELECTMEN’S MEETING
OCTOBER 24, 2011
PRESENT: Daniel W. Trabucco (Chairman), Lewis W. Stone (Vice Chairman), Gregory M. Hanley (Clerk), Arthur P. Boyle, Jr. (Selectman), Edwin J. Thorne (Town Administrator), Sabrina Chilcott (Executive Assistant), Cathy Salmon (Chief Assessor), Elizabeth Bates (Assessor), Mary Quill (Assessor), Cynthia Long, Kathleen McCarthy (Treasurer), Michael Ohrenberger (Police Chief), John Mattinson (PMB Cable), Kate Rowland (Pembroke Express), Kathleen Keegan and others.
7:00 CYNTHIA LONG – APPOINTMENT REQUEST
Cathy Salmon was present to introduce Cynthia Long and explain she has retired from both Hanson and Pembroke’s Board of Assessors on advice from Plymouth County Retirement for retirement purposes and seeks reappointment to the Pembroke BOA. This is a joint appointment; Mr. Boyle moved to reappoint, Mr. Stone seconded. Vote unanimous between both Boards, Board of Selectmen and Assessors.
ANNOUNCEMENTS
Liberty Mutual Insurance Company’s offering a $10,000.00 grant to the top four winners who get their citizens to complete a short quiz and designate Pembroke as their town at www.BeFireSmart.com. The winners receive a $10,000.00 grant for their Fire Department.
The Bryantville United Methodist "Seasons of the Heart" church fair will be held on Saturday, November 5, from 10:00 am – 2:00 pm. Highlights include home-made apple pie, baked goods, along with crafts, jewelry, 'new to you' and white elephant table.
State Representative Dan Webster is holding office hours at the Omelet Factory November 17th at 9:30am.
Mr. Boulter gave a Pembroke 300th Anniversary Committee update on weekly donations acknowledging individual donors and advising that Saturday’s Pembroke Titans football gate proceeds will go to the 300th Committee. The Pembroke Country Club is also hosting three events for the 300th: a Halloween party with free admission on Thursday, October 27th, an Elvis Night at 6:00 pm November 1st with $35 admission, and a Super Bowl party in February. The Pembroke Country Club website for more information is www.Pembrokegolf.com. The website for the Pembroke 300th Anniversary Committee is http://www.pembroke-ma.gov/anniversary/index.html.
PEMBROKE HISTORICAL SOCIETY REQUEST FOR ONE DAY LIQUOR LICENSE
The Pembroke Historical Society is requesting a one day liquor license to serve beer and wine on Saturday, November 5, 2011 from 4:00 pm to 6:00 pm at a reception for local artist Brooks Kelly at the Pembroke Historical Society Museum Building at 116 Center Street. Mr. Boyle made the motion to grant the one day liquor license; Mr. Stone seconded. The vote was unanimously in favor.
MINUTES OF THE SELECTMEN’ S MEETING
OCTOBER 24, 2011 - PAGE TWO
REAPPOINT SPECIAL POLICE OFFICER
Chief Ohrenberger appeared before the Board to request the reappointment of Francis Woods as a Special Police Officer. The reappointments took place in July and the Chief recommends Mr. Woods reappointment at this time; will undergo in service training and firearms recertification. Mr. Boyle moved Mr. Woods’s reappointment as a Special Police Officer; Mr. Stone seconded. Vote was unanimous.
MINUTES
Mr. Stone moved and Mr. Boyle seconded to accept the minutes of the meeting of October 17, 2011 as presented. The vote was unanimously in favor.
OLD BUSINESS
Kathleen Keegan, Chairperson for the Tree lighting Committee, appeared before the Board to follow up last week’s conversation regarding their request for $3,000.00 to meet their lighting budget. The ceremony will be Sunday, 2:30 pm to 5:00 pm, December 4th. Mr. Hanley looked into contractors and rental agreements; based on 30 foot trees the cost is between $500-$750/tree for nineteen trees. Labor costs are significant. Need to look into purchasing commercial grade lights and get labor donated. His new recommendation is for the Tree Lighting Committee to increase the amount they are requesting to $4500 for permanent lights. Mr. Hanley moved to transfer $4500 from Camp Pembroke Fund to the Tree Lighting Committee. [amended 11/1: “seconded by Mr. Boulter. Vote was unanimously in favor.”] The committee’s website is www.pembroketreelighting.com
TOWN ADMINISTRATOR’S REPORT
Mr. Thorne explained the motions put forth by Bond Counsel concerning the borrowing for the recycling bins. Mr. Hanley motioned to approve, ratify and confirm the sale of a $730,000 0.85 percent General Obligation Bond Anticipation Note (the “State House Note”) of the Town dated October 17, 2011, and payable February 15, 2012, to Eastern Bank at par and accrued interest, if any. Mr. Boyle seconded. Vote was unanimously approved. Mr. Hanley moved to approve the sale of a $280,000 0.85 percent General Obligation Bond Anticipation Note (the “Note,” and together with the State House Note, the “Notes”) of the Town dated October 17, 2011 and payable February 15, 2012, to Eastern Bank at par and accrued interest, if any, as set forth in the Certificate of Sale of Note dated October 17, 2011. Mr. Boyle seconded. Vote was unanimously approved. Mr. Hanley moved to confirm the provisions of the Certificate of Sale of Note dated October 17, 2011, including the consent to the purchase of the Note by Eastern Bank on a negotiated basis. Mr. Boyle seconded. Vote was unanimously approved. Finally Mr. Hanley moved that each member of the BOS, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. Mr. Boyle seconded. Vote was unanimously approved.
MINUTES OF THE SELECTMEN’ S MEETING
OCTOBER 24, 2011 - PAGE THREE
Mr. Thorne also wanted to remind the residents that this weekend will be the last weekend that the Recycling Center will be open both Saturday and Sunday. As of November 1st the Recycling Center will be open Saturdays from 9:00 am to 3:00 pm.
Mr. Stone wanted to update the Board on his meeting in Barnstable and on the progress of the discussions had by the Cape Cod Commission regarding the trash contract that twenty-five towns are entertaining. When they have further information to report, Mr. Stone will bring it forward.
EXECUTIVE SESSION: Mr. Stone moved, seconded by Mr. Boyle, to go into executive session to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares, and upon conclusion no further votes or public business to be discussed.
Roll call vote: Boyle, yes - Boulter, yes – Hanley, yes – Stone, yes – Trabucco, yes
The meeting was suspended at 7:25 pm.
The Selectmen’s Meeting was resumed at 8:20 pm.
Advisory Committee and Town Moderator Join Meeting
The Selectmen were joined by members of the Advisory Committee and Steven Dodge, the Town Moderator.
Mr. Dodge advised that the purpose of this time was to orchestrate procedure for Special Town Meeting; who is making the motions, etc. He wanted to notify residents that childcare is available for STM thanks to the National Honor Society on November 1st from 7:30 pm to 10:30 pm and the Pembroke Public School website has the signup information. He also wanted residents to know that there are a limited number of hearing assist devices available; any interested resident must contact the Town Clerk’s office to reserve a device at (781) 293-7211.
Mr. Dodge advised that Special Town Meeting will start promptly at 7:30 pm and he would like to go over each article to simply establish who will be introducing each one. Mr. Trabucco asked Mr. McNeilly, the Chairman of Advisory to begin. Article is nearly complete; the only piece without a recommendation as of yet is the ball field drainage. Advisory will present Article one. They will also present Article two. Mr. Dodge stated he has asked Hilary Wilson to present Article three. Mr. McNeilly stated Advisory will present Articles four and five. He then said either Planning Board or Advisory will present Article six. He stated Advisory will present Article seven. Mr. Dodge inquired about Article eight; Mr. Trabucco stated that will go to Town Meeting Floor. No update. Mr. McNeilly stated Advisory will present Article Nine. Discussion was had about Articles ten through thirteen and it was decided that the Board of Health Agent would
MINUTES OF THE SELECTMEN’ S MEETING
OCTOBER 24, 2011 - PAGE FOUR
present them. Mr. McNeilly stated Advisory will present Articles fourteen and fifteen. He also stated that Brian Van Riper will present the CPC Articles, sixteen through eighteen.
Mr. Trabucco thanked Advisory and the Moderator for coming and advised that the next BOS meeting will be Tuesday, November 1st before the STM at 6:30pm at PHS. Mr. Boyle motioned to re-enter executive session for the reasons previously stated; Mr. Boulter seconded.
Roll call vote: Boyle, yes - Boulter, yes – Hanley, yes – Stone, yes – Trabucco, yes
The meeting was adjourned at 8:45 pm.